CHAPTER CHAIR MEETINGS
Each year a Chapter Chair Meeting (CCM) is held in conjunction with the International Microwave Symposium (IMS), the European Microwave Week (EuMW), the Asia-Pacific Microwave Conference (APMC), the Microwaves, Antennas and Propagation Conference (MAPCON), the International Microwave and Antennas Symposium (IMAS), and the Latin America Microwave Conference (LAMC, biennial).
As a Chapter Officer, you are invited to attend these meetings. This is an outstanding opportunity for you to meet other Chapter Officers, Regional Coordinators, MTT-S Member and Geographic Activities Committee members, as well as other AdCom members.
Travel support to these meetings is available to Chapter officers who cannot attend without additional financial support. Prior to each meeting, you will receive a mailing concerning these meetings. Funding opportunities are explained in detail in the next section.
CHAPTER OFFICER TRAVEL SUPPORT
Each active MTT Chapter may receive financial support of up to $2,250 per year to send a single Chapter Officer to attend one of the Chapter Chair Meetings. The following travel program guidelines need to be observed:
- The Chapter needs to have an ‘active’ status according to the requirements listed here
- Pre-travel approval with estimated expenses is required at least 2 weeks in advance, respective online forms can be found in the next section
- The support is limited to $2,250 per Chapter and can not be accumulated
- Volunteers not listed as a Chapter Officer will not be approved for this program
- The Chapter Officer needs to attend the Chapter Chair Meeting
- Reimbursement needs to be performed via Concur and must be in accordance with current Expense Reimbursement Guidelines for IEEE volunteers (check for updates)
- Your approval code needs to be used as the title of your Concur reimbursement
- The Concur Expense Report Purpose is: Technical Activities Societies – Microwave Theory & Technique – MGA chapter chair travel – CHPTR
- Transportation expenses cannot exceed standard economy-class fare
- Lodging is limited to three (3) days (the evening of the meeting, the evening prior to the day of the meeting, and the evening after the day of the meeting)
- Conference registration fees may not be reimbursed
- Expense reports must be submitted within 60 days after they were incurred
Travelers are reminded that the reimbursement process typically takes 6 to 8 weeks after filing a complete reimbursement request. Loans might be granted by your local chapter.
CHAPTER CHAIR MEETING TRAVEL PRE-APPROVAL
2025 January 21st – Chapter Chair Meeting in conjunction with the 2025 Latin America Microwave Conference (LAMC) in San Juan, Puerto Rico – form opens in November
2024 December 12th – Chapter Chair Meeting in conjunction with the 2024 Microwaves, Antennas, and Propagation Conference (MAPCON) in Hyderabad, India – form opens in October
2024 November 19th – Chapter Chair Meeting in conjunction with the 2024 Asia Pacific Microwave Conference (APMC) in Bali, Indonesia – Apply by November 2nd
2024 October 22nd – Chapter Chair Meeting in conjunction with the International Microwave and Antennas Symposium (IMAS) in Marrakesh, Morocco – Apply by October 7th
2024 September 23rd – Chapter Chair Meeting in conjunction with the 2024 European Microwave Week (EuMW) in Paris, France – closed
2024 June 18th – Chapter Chair Meeting in conjunction with the 2024 International Microwave Symposium (IMS) in Washington D.C. – closed